Registration for the meeting will begin on February 25, 2025 at 9.00 a.m. EET.  A shareholder, who is registered in the shareholders’ register of the Company and wants to participate in the AGM, must register for the meeting no later than March 13, 2025 by 4.00 p.m. EET.

A shareholder can register to the AGM:

a)  via the link on this webpage. Electronic registration requires strong identification of the shareholder or their legal representative or a proxy with a Finnish, Swedish, or Danish bank ID, or a mobile certificate.

b)  by telephone to the number + 358 10 2818 909 on weekdays between 9.00 a.m. – 12.00 p.m. EET and 1:00 p.m. – 4.00 p.m. EET. When registering by phone, a shareholder cannot vote in advance.

c)  by e-mail to Innovatics Oy to the address agm@innovatics.fi. Shareholders registering by e-mail shall submit the registration form availabe on this webpage, or equivalent information.

Advance voting

A shareholder whose shares in the company are registered in their personal Finnish book-entry account may vote in advance during the registration period of the AGM via this webpage or by e-mail by submitting the advance voting form, or equivalent information, to agm@innovatics.fi.  Advance votes must be received by the time the advance voting ends.

As regards of holders of nominee-registered shares, the advance voting is carried out by the custodian bank. The account operator of the custodian bank may vote in advance on behalf of the holders of the nominee-registered shares, in a manner instructed by them, during the registration period set for the nominee-registered shares.

A shareholder who has voted in advance may not exercise the right to ask questions or the right to demand a vote in accordance with the Finnish Companies Act, and his/her/its possibility to vote on a proposal in respect of an agenda item, which may have been changed after the advance voting period, may be limited, unless he/she/it himself/herself/itself or through a proxy presentative attends the AGM in person at the meeting venue.

Proposals for resolution that are subject to advance voting are deemed to have been made at the AGM without any changes.

Further information on registration and advance voting is available by telephone during the registration period of the AGM by calling Innovatics Oy at +358 10 2818 909 on weekdays between 9.00 a.m. – 12.00 p.m. EET and 1.00 p.m. – 4.00 p.m. EET.

Registration and advance voting form (for registration by e-mail)
Privacy statement

A shareholder may participate in the AGM and exercise his/her/its rights at the meeting by way of proxy representation. The shareholder’s proxy representative may also vote in advance as described in the notice. A proxy representative shall produce a dated proxy document or otherwise prove in a reliable manner his/her/its right to represent the shareholder at the AGM.

Proving the right to represent can be done by using the suomi.fi e-authorizations service available in the electronic registration service. If a shareholder participates in the AGM by means of several proxy representatives representing the shareholder with shares at different securities accounts, the shares by which each proxy representative represents the shareholder shall be identified in connection with the registration for the AGM. More information on suomi.fi e-suthorizations is available at www.suomi.fi.

Any proxy documents are requested to be submitted preferably as an attachment with the electronic registration or by e-mail to agm@innovatics.fi before the end of the registration period. In addition to submitting the proxy documents, the shareholder or their proxy shall register for the AGM in the manner described above in the notice.

Power of Attorney template

A holder of nominee registered shares has the right to participate in the AGM by virtue of such shares based on which he/she/it would be entitled to be registered in the shareholders’ register of the company held by Euroclear Finland Ltd on March 10, 2025.

The participation in the AGM requires, in addition, that the shareholder on the basis of such shares has been temporarily entered in the shareholders’ register held by Euroclear Finland Ltd at the latest by March 17, 2025 at 10.00 a.m. EET. As regards nominee registered shares, this constitutes due registration for the AGM. Changes in the number of held shares after the record date of the AGM shall not have an effect on the right to participate in the meeting nor on the number of votes held by a shareholder in the meeting.

A holder of nominee registered shares is advised to request well in advance necessary instructions regarding the temporary registration in the shareholders’ register, the issuing of proxy documents, registration for the AGM and, if necessary, advance voting from his/her/its custodian bank. The account operator of the custodian bank shall register a holder of nominee registered shares, who wants to participate in the AGM, temporarily into the shareholders’ register of the company at the latest by the time set out in the notice and to arrange advance voting, if necessary, on behalf of the holders of the applicable nominee registered shares within the registration period for the nominee registered shares.